Current Undergraduate Students
The Herberger Institute for Design and the Arts awards student enrichment grants in order to support the professional development of its students, increase the visibility of its design and arts programs, and reward excellence in student research and creative practice.
The enrichment grants can provide:
Travel: Support to undergraduate and graduate students attending international, national and regional conferences where they have been competitively selected to exhibit, perform, present a paper or give a workshop; support for undergraduate and graduate students invited to perform or exhibit at prestigious regional, national, or international venues;
Research: Support for research travel connected to a graduate student's final project for the degree; these grants do not support performances or exhibitions themselves (i.e. support for costume, lighting, sound, or set design or materials to be used in works of design or art is beyond to scope of the Student Enrichment Grant program).
What is not covered: These awards do not support study at festivals or workshops here or abroad, attendance at normal disciplinary conferences where the student has not been selected to participate or travel for enrichment only. Even though these can all be useful experiences, they are beyond the scope of the Herberger Institute Student Enrichment Grant program.
Eligibility: Students may submit no more than one grant application per deadline. Any student currently in residence on the Tempe campus and enrolled in coursework as a major in a unit of the Herberger Institute for Design and the Arts is eligible. Students in degree continuation status residing out of state are not eligible for consideration. Students who have previously received funding from the college are eligible to apply again, but first consideration will be given to students who were not funded in 2009-10. Proposed travel must be completed prior to graduation.
Eligible expenses are limited to: travel (airfare or other pre-approved transportation, hotel, per diem for food), registration fees, equipment, supplies, and materials (purchase or rental). All receipts for expenditures must be submitted within two weeks of the completion of the project, or no later than June 15, 2010; If you do not provide receipts, you will not be reimbursed. If you receive an advance on your grant and do not provide receipts, you will have to repay the University for the total amount received or the University will take collection action against you.
Criteria: Applications will be judged on the significance of the project to the student's professional development and its contribution to the visibility and reputation of the Herberger Institute of Design and the Arts. Students are urged to seek funding from their departments or schools; such funding will be considered in the review process. Graduate students are encouraged also to seek support from the ASU Graduate College and the Graduate and Professional Students Association.
DEADLINES
Friday, September 11, 2009: for travel September 15 – November, 15, 2009 (no ASU Graduate College funds available)
Friday, October 9, 2009: for travel November 16, 2009 – February 22, 2010
Friday, January 8, 2010: for travel February 22 – May 17, 2010
Friday, March 26, 2010: for travel May 17 – August 30, 2010
Friday, July 9, 2010: for travel August 30 – November 15, 2010
Retroactive funding will not be considered.
Students may submit no more than 1 grant application per deadline.
STEPS TO APPLYING FOR A STUDENT ENRICHMENT GRANT:
- Complete a Student Enrichment Grant application form:
You may download the form here or pick up a copy at your department/school.
Student Enrichment Grant download: doc | pdf
- Travel Grants
In addition to transportation and lodging, you may request funds for per diem, that is, daily expenses for food. The allowable maximum for per diem depends on the city where you are traveling. See the ASU travel department's Web site: uabf.asu.edu/fs_per_diem for maximum per diem for locations in the United States and abroad, or call travel at 480.965.3111. This amount should be listed on your Student Enrichment Grant application form and your Travel Authorization Form (see step 4).
Non-travel Grants
List each expense item separately and indicate cost for each item.
Funding available from other sources
Indicate any other funding available to you, including personal funds, ASU Graduate College funds, other grants, departmental funds, student government, etc.
Total funding requested
Subtract funding available from other sources from total of travel and/or non-travel.
Department/school endorsement
You must submit this application to the director of your school for endorsement. Your school may have internal deadlines that fall before the Herberger Institute deadlines for these grant applications. Please check with your school and allow enough time for the director to act on the application and submit it to the Dean's Office by the deadline.
- Attach a Narrative
Describe the activity for which you are requesting funding. If you are requesting travel funding, explain where you are going, the nature of your participation in the event; why the travel is important to you as an artist, scholar, or teacher; and the process by which you were selected to participate. Indicate any outcomes (publication, further performances or exhibitions, etc.) that may result from your travel. If you are requesting funding for equipment, supplies, etc., explain the nature of the project that you are working on; how it relates to your education at ASU; why it is important to you as an artist, scholar, or teacher; and what your project will contribute to the visibility and reputation of the Herberger Institute and ASU. Expenses for travel and/or equipment, supplies, etc. should be justified in the narrative. The narrative should be no longer than one page, single-spaced.
Name of ASU faculty member familiar with your work
Provide a faculty contact familiar with your work in your narrative. Depending upon the nature of the proposal, the faculty member may be contacted for additional clarification, insights, or rationales for supporting the project.
- Attach a copy of your invitation letter
You must attach a copy of your official letter or e-mail correspondence indicating your competitive selection in order for your application to be reviewed.
- Complete a Travel Authorization (TA) Form
This form must be attached if you are requesting a travel grant. The form can be found at travel2.asu.edu. You must complete the left column of the form and indicate in the small box provided what your request is for and state how ASU will benefit from your participation (Purpose/Justification). Do not write “see attached” in the small box. Include your phone number in the space provided, sign and date the form. Attach this form to your Student Enrichment Grant Application. See your department/school business manager if you need assistance in completing the TA form. Students must submit a paper travel authorization form. Please do not use the online submission form.
- Complete an ASU Graduate College travel grant application (if applicable)
If you are a graduate student and you qualify to apply to the ASU Graduate College for funding for your trip, you must also complete and attach the ASU Graduate College application form. The travel form can be found at http://graduate.asu.edu/travelgrants.html.
- Sign all forms and submit them to your school director for review.
Your school will forward grant applications to the Dean’s Office for review. Decisions will be e-mailed to applicants no later than 10 working days after the application deadline. After a funding decision has been made, the Herberger Institute of Design and the Arts will forward your ASU Graduate College Travel Grant application and TA to the ASU Graduate College.
- Incomplete applications will not be reviewed. Use the following check sheet to insure your applications is complete:
- Completed Application Form
- Completed Narrative
- Attach your Letter of Invitation (if applicable)
- Completed Travel Authorization Form with lowest airfare estimate printed from your airline of choice or Orbitz, Travelocity, Expedia, etc.
- For Graduate Students Only:
- Completed Graduate College Form (if applicable)
- GPSA Forms (if applicable) should be kept separate and submitted to GPSA once they have been reviewed by the unit. These are not submitted to the Herberger Institute Dean’s Office.
Questions about the application? Contact Heather Landes, associate dean, at heather.landes@asu.edu or 480.965.0050.